Software and Applications (for EITA Compliance)

Software & Application Inventory
As part of our ongoing Electronic Information Technology Accessibility (EITA) compliance efforts, we collect information on software and applications used across the college. This helps ensure that new tools meet accessibility standards and that appropriate steps can be taken when issues arise.

If your area is considering using or has recently adopted new software or an application, please complete this form to initiate an accessibility review.
Your Details

Information we need to collect in order to contact you with any follow-up questions
Your Name (Individual Completing the Form) *

First NameLast Name
Your FIT Email*
[email protected]
Your Division or School*
Your Department*
Software/Application Details

Information we need to understand what is being used at FIT

The Software/Application you are reporting on may have a different name from the vendor. Even if it is the same name please provide the information.

Examples:

Software/Application Name	Software/Application Vendor
Office 365	Microsoft
Degree Works	Ellucian
Voice Thread	Voice Thread

Software/Application Name*
Examples: Office 345
Software/Application Vendor *
Example: Microsoft
Purpose / Function of Software*
Briefly describe what this software is used for in practice (what task it performs or what function it supports).
Where is the software or application hosted?

Hosted by our institutionHosted by the vendor or a third-party cloud providerHybrid (some components on-premises, some cloud-hosted)Not sure
How is the software/application accessed? (Check all that apply)*

Web Browser / Cloud-based: Accessed through a website or online service (e.g., Google Drive, Dropbox, or any service accessed through a browser)Desktop application (Windows) Installed and accessed directly on a computerDesktop application (Mac) Installed and accessed directly on a computerMobile application (iOS) Accessed through an app on a phone, tablet, or other mobile deviceMobile application (Android) Accessed through an app on a phone, tablet, or other mobile deviceKiosk/Self-service terminalOther
Access Method: How is this software accessed by users? (select the option that best describes the access method)*

Public-facing (no login or available outside FIT)Internal – multiple departmentsInternal – single department or small team
End Users: Who uses this software? (check all that apply) (Select users who directly interact with the software interface.)*

General publicStudentsFacultyAdministrative StaffIT/Admin roles only
Who are the end users of the software/application? (Check all that apply)*

General PublicAll Prospective Students/ApplicantsProspective Students/Applicants in a specific school/major/status (e.g. international, pre-college, senior learners, Presidential Scholars, etc.)All Current StudentsStudents in a specific school/major/status (e.g. international, study abroad, pre-college, senior learners, student worker, merchandising society, etc.)All FacultyFaculty in a specific division/school/departmentAll Staff/AdministratorsStaff/Administrators in a specific division/school/departmentAlumniRetireesDonors/SupportersVendors/ContractorsOther
Scope of Use: What is the scope of this software's use within FIT? (select the option that best describes its role)*

Critical college-wide service (e.g., registration, LMS)Supports key departmental workflowsMinor or optional usage
Content Creation: Is this software used to create or deliver digital content? (Select the option that best describes its content-related function)*

Used to create/deliver digital content (e.g., course materials, reports, public info)Displays or shares some content occasionallyNot used for content creation or delivery
How many individuals use this software to create or deliver digital content?

Less than 10More than 10
FIT Email Address(es) of Content Creator(s). Enter one email per line. Use the plus sign (+) for each additional address.*
Upload a list of the FIT Email Addresses of Content Creators*

Cancelof
You selected "Prospective Students/Applicants in a specific school/major/status (e.g. international, pre-college, senior learners, Presidential Scholars, etc.)" please provide the details of the specific prospective students/applicants that are the end users of the software/application
You selected Students in a specific school/major/status (e.g. international, study abroad, pre-college, senior learners, student worker, merchandising society, etc.)" please provide the details of the specific students that are the end users of the software/application
You selected "Faculty in a specific division/school/department" please provide the details of the specific faculty that are the end users of the software/application
You selected "Staff/Administrators in a specific division/school/department " please provide the details of the specific staff/administrators that are the end users of the software/application
Are there individuals of FIT that are using the application to build and deliver content to end-users (see end-user examples above) in an official FIT capacity?

YesNoNot Sure
Software/Application Purchasing & Use Details

Information we need to assist with contacting vendors and ensuring accessibility of software and applications
How was this software/application acquired?*

Contracted Purchase (Enterprise) - Large-scale institutional contractContracted Purchase (Department) - Department/unit-level contractBundled with Hardware - Came with purchased equipment (e.g., InfoBlox, Dymo Label Maker, etc.)Purchase Without Contract - One-time direct purchaseFreeware – Free software download (e.g., VLC Media Player, Audacity, GIMP, LibreOffice, 7-Zip, OBS Studio, Inkscape, HandBrake, DaVinci Resolve (Free version))Subscription-Based (Free Version) – (e.g., Grammarly (Free tier), Spotify (with ads), Canva (Free version))Subscription-Based Paid (Monthly/Annually) – (e.g., Grammarly Pro, Spotify Premium, Canva Pro)Internally Developed - Created by college staff/facultyOpen-Source (Unmodified/Modified)Donated/Gifted SoftwareOther
Link to Software/Application Website*
Person Managing the Contract / Subscription
FIT Email Address of the Person Managing the Contract / Subscription
[email protected]
Vendor Contact (Account Manager, Sales Rep, Etc.)

First NameLast Name
Email for Vendor Contact
[email protected]
Are you currently in contract negotiations with the vendor?*

YesNo
Contract Expiration Date (if known)

MonthDayYear
Link to accessibility clauses (if known)
Additional Notes / Concerns
Optional - include anything relevant about how the software is configured or used at FIT.
Should be Empty:

Software & Application Inventory

Your Details

Software/Application Details

Software/Application Purchasing & Use Details